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Bacardi

Careers at Bacardi

Administrative Assistant

Job Name

Administrative Assistant

Country:

United States of America

City:

Miami, FL

Function:

Marketing - Communication - PR

Reporting Line:

Global VP, Acceleration Brands

Job type:

Full time

Lead recruiter:

Jonathan Rodriguez

About the role

Your Opportunity

This role will provide administrative support to multiple North American marketing leaders, including, but not limited to D’USSE, DEWAR’S, and BOMBAY SAPPHIRE. This role reports to the Global Vice President, Acceleration Brands, but will also provide support to the Vice President, DEWAR’S, NAM, and the Brand Director, BOMBAY.

About You 
  • You are a senior professional with a track record of working closely with executives in a fast-paced working environment.
  • You have the ability to act as a trustful business partner with the agility to prioritize your tasks, orchestrate the agenda and contribute with your insight and business knowledge to the workflow.
  • You are recognized as a discreet and valued person.

Responsibilities

With our Consumer at the heart, your key focus will be to:
  • Schedule and maintain a calendar of appointments for the Vice Presidents and Director; provide calendar/meeting support to extended team as needed
  • Coordinate travel and meeting arrangements; set up conference rooms for meetings
  • Manage expense reports and purchasing orders (PO’s)
  • Assist with presentations, reports, budgets, and memos as needed
  • Lead project initiatives related to improving processes and performance in assigned areas of responsibility.
  • Manage facilities and equipment for respective department.   Troubleshoot and problem solve for staff in various aspects
  • Answer and resolve relevant questions and problems relating to office operations and established policies and procedures.
  • Provide general office orientation for new staff, i.e. office location, supplies, extension list, etc.
  • Manage internal/external relationships and support services with respect to visitors and general telephone inquiries.  
  • Order and maintain supplies for the department
  • Serve as recording secretary to compile and distribute meeting agendas and minutes. Compose, type and prepare routine correspondence and memoranda from specific instructions.
  • Assist with general inquiries, as needed.
  • Other duties as assigned

Skills and Experience

The Skills & Experience needed to create your legacy
  • High School diploma, Associate’s Degree preferred
  • 3+ years of experience in an administrative capacity supporting executive leadership roles
  • Excellent oral and written communication skills, and the ability to deal with confidential issues, if applicable
  • Ability to multi-task in a fast-paced environment, and to work with limited supervision
  • Excellent organizational skills, and the ability to handle multiple tasks and projects with meticulous attention to detail
  • Ability to undertake initiative on duties or tasks where a wide degree of creativity and latitude is expected
  • Exceptional computer skills to include MS Office (intermediate to advance level in PowerPoint, Word and Excel) and Outlook
  • Knowledge of commonly-used concepts, practices and procedures within a corporate environment
Personal Qualities
  • Professional demeanor and positive attitude
  • Team player, with good interpersonal skills
  • Ability to be punctual and maintain good attendance record 
  • Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
  • Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
  • People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
  • Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others. 
  • Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with
  • Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience

Our culture

We share the passion and entrepreneurial flair of our founder and are guided by our three culture pillars - Fearless, Family and Founders, they inspire our Primos to be the best they can be and drive us forward in all we do. But what does this mean?

·       Being Fearless; means adopting an agile mindset, being comfortable trying new things and taking risks. We are empowered to question, challenge and innovate.

·       Family; We treat each other, and our communities, like Family. Always.

·       Founders; The spirit of entrepreneurship is at the heart of everything we do. We see the business as if it’s our own. We do the right thing for the business and we all take accountability for our work.

When you join Bacardi, you become part of our family and gain more than just a job.


Disclaimer: Bacardi is an equal opportunity employer that values workforce diversity. Diversity is core to our business: by embedding diversity into all aspects of our culture, we maximize the opportunity to achieve sustainable business success and growth. The duties and responsibilities described in the role profile might not be a comprehensive list.