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Bacardi

Careers at Bacardi

Administrative Support-Vietnam

Job Name

Administrative Support-Vietnam

Country:

Vietnam

City:

Ho Chi Minh City

Function:

Commercial

Reporting Line:

General Manager

Job type:

Full time

Lead recruiter:

Clarisse Lainez

About the role

Your Opportunity

As an Executive Administrative, you will be responsible for managing the diary, travel and schedule for the Management In addition, this role will provide assistance and support to events, meetings, conferences taking place in the organization.

About You

To be successful in this role you need to have the ability to multi-task in a fast-paced environment and work with limited supervision. Excellent organizational skills, able to handle multiple projects with a good attention to details.

Good communicator, a team player, with good interpersonal skills. Able to deal with confidential issues, if applicable. Positive and fearless attitude.

Responsibilities

With our Consumer at the heart, your key focus will be to:
  • Coordinate travel and meeting arrangements; set up conference rooms for meetings. Events management
  • Manage expense reports and purchasing orders (PO’s) for office expenditures in SRM.
  • Assist with presentations, reports, budgets, and memos as needed. T&E management.
  • Manage facilities and equipment for respective department. Troubleshoot and problem solve for staff in various aspects
  • Answer and resolve relevant questions and problems relating to office operations and established policies and procedures.
  • Manage day-to-day operations of BVL office (mail, office budgets, etc.)
  • Provide general office orientation for new staff, i.e. office location, supplies, extension list, PO and budget training, etc.
  • Manage internal/external relationships and support services with respect to visitors and general telephone inquiries.
  • Assist with general inquiries, as needed.
  • Other duties as assigned such as vendor management, payment tracking with vendor

Skills and Experience

The Skills & Experience needed to create your legacy
  • Highly experience in Administration activities
  • Experience in office management and record keeping.
  • Exceptional computer skills to include MS Office (intermediate to advance level in PowerPoint, Word and Excel) and Outlook.
  • Language Skills: Proficiency in English and Vietnamese.
  • Highly experienced in the delivery of internal communications
  • Ability to manage supplier relationships
  • Excellent organizational skills, and the ability to handle multiple tasks and projects with meticulous attention to detail 
Personal Qualities
  • Excellent oral and written communication skills, and the ability to deal with confidential issues, if applicable
  • Team player, with good interpersonal skills
  • Pro-active, agile and fast learner with a desire to continuously improve
  • Able to work independently and as part of a matrix organisation, whilst sharing the Bacardi Family culture pillar
  • Excellent business partnering skills and able to build lasting stakeholder relationships both internally at Bacardi and externally
  • Able to embed the Bacardi 3 culture pillars of Fearless, Family and Founders
  • A genuine interest in Bacardi and belief that our Customers and Consumers are at the heart of all we do

Our culture

We share the passion and entrepreneurial flair of our founder and are guided by our three culture pillars - Fearless, Family and Founders, they inspire our Primos to be the best they can be and drive us forward in all we do. But what does this mean?

·       Being Fearless; means adopting an agile mindset, being comfortable trying new things and taking risks. We are empowered to question, challenge and innovate.

·       Family; We treat each other, and our communities, like Family. Always.

·       Founders; The spirit of entrepreneurship is at the heart of everything we do. We see the business as if it’s our own. We do the right thing for the business and we all take accountability for our work.

When you join Bacardi, you become part of our family and gain more than just a job.


Disclaimer: Bacardi is an equal opportunity employer that values workforce diversity. Diversity is core to our business: by embedding diversity into all aspects of our culture, we maximize the opportunity to achieve sustainable business success and growth. The duties and responsibilities described in the role profile might not be a comprehensive list.