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Bacardi

Careers at Bacardi

Supply & Demand Planner, South Africa

Job Name

Supply & Demand Planner, South Africa

Country:

South Africa

City:

Johannesburg

Function:

Operations - Supply Chain - Logistics - Procurement

Reporting Line:

Supply Chain Director - AMEA

Job type:

Full time

Lead recruiter:

Vibhuti Shrotria

About the role

Your Opportunity

This is a unique opportunity to be part of our SUBSA team and play an important Global role in our organization. 

You will build deep partnership at a global and local level, across Bacardi. You will play a major role in adding value driving the Sales & Operations Planning process for the region, ultimately helping Bacardi to deliver against our BEST10 growth aspirations to support sales.

About You

You are skilled at consistently building deep, trusting partnership with sales, finance, customers, marketing, and leaders. Structured, focused and organised define your approach as you navigate multiple high priority. 

You are solution oriented with a fantastic attention to detail, great listening skills and proactive approach to anticipating business needs.

Responsibilities

With our Consumer at the heart, your key focus will be:

Sales & Operation Planning
  • Manage key internal and external stakeholders (Marketing, Sales, Customers and Finance) to get a collaborative and consensus approach to forecasting and agree on the Best10 process
  • Continue analyse current business, demand trends, and predict future trends for middle and longer-term horizon (24 months)
  • Manage the Demand process to ensure that plans are established, monitored, and reviewed to ensure an efficient and timely distribution of products to customers and secure stock availability to customers
  • Support the SC Manager in the S&OP process and preparation of Sub Sahara meeting, lead South Africa demand review and participate to local supply review, and manage demand reviews and forecast analysis for 3rd party markets in Sub Sahara
  • Build visibility between financial target and volume sales plan and support the financial team in the financial cycle and clearly disclose risks and opportunities to the business through the demand planning process
  • Ensure cross functional alignment and business ownership at multiple levels
  • Maintain S&OP tools and report risks and opportunities
  • Collaborate with sales to understand customers’ data and understand their ordering patterns
  • Propose continuous improvement and lead projects to improve forecast accuracy at SKU and depot level, and top key accounts level
  • Support operation centers and third party SUBSA markets order prioritisation communication when supply constrained in alignment with SC Manager
Forecast Accuracy
  • Manage sales forecasts at selling product / depot / key customer level and improve forecast accuracy for South Africa and at product code / distributor level for 3rd party SubSA markets
  • Analyse all data to ensure that sales forecasts are realistic (historical sales, market trends, seasonality, promotions, customer data (inventories, depletions, forecasts)) and challenge Regional Sales Managers about inconsistencies
  • Analyse forecast evolution and challenge sales teams’ fact based for correction
  • Capture and document assumptions built into the forecast and yearly budget
  • Maintain/adjust/create documentation, standard operating procedures and mapping for demand planning processes and systems
  • Conduct forecast data submissions in system following the global S&OP and forecasting calendar
  • Improve forecasting techniques and method to increase forecast accuracy indicators (BIAS, MAPE (TISP)); e.g. clean history, statistics, customer and sales collaboration
New Products Introduction
  • Cooperate with the Activity Management Team and SUBSA SC Manager to ensure effective Innovation process with the aim of reducing supply chain complexity, optimizing route to markets, increasing supply reliability/flexibility and harmonizing the SKU portfolio.
  • Coordinate new products/replacement activities projects with Marketing, Sales, SUBSA SC Manager to ensure on time in full delivery of projects, and smooth switch if replacement with least write-off
  • Be the single point of contact to coordinate finished goods’ VAP being produced/copacked locally
  • Follow and track SUBSA launch of promotions, VAPs, Limited Editions and Innovations
  • Maintain the products’ portfolio list including lifecycle information and communicate regularly with stakeholders
  • Align with plant supply planning on the right level of replenishment and ensure sufficient inventory for launch
  • Make sure forecast is reflected 4 to 6 months minimum before first shipment date
  • Communicate to SUBSA sales / customer service on first availability date from our warehouse
Supply Planning/Inventory management/Product lifecycle monitoring
  • Plan finished good stock inbound from plants to market warehouses based on forecasts and stock policies
  • Focus on optimizing and proposing days inventory and working capital by analysing safety stocks and non-performing stocks
  • Follow up Slow mover/No mover stocks and take relevant actions to deplete those. Seek for solutions
  • Identify write-offs risks and root causes and set action plan to reduce/avoid and monitor. Seek for solutions.
  • Ensure any issues / alerts are raised promptly with sales/customers to avoid those
  • Review and set the right safety stocks policies with supply planning/operation centres’ planning teams
  • Lead the product portfolio management review for your region and align actions with the regional finance and commercial team. Seek for solution and monitor progress
  • Ensure SAP FTS parameters are maintained, reviewed, correspond to reality, best practices
Supply Challenges and OTIF
  • Manage short/medium term supply constraints (ex. quality, technical, allocation, transportation) to deliver service level (Finished goods, Global Promotions/Limited Editions) on the agreed basis
  • Monitor allocation of limited products, communicate on status monthly
  • Work closely with Supply Chain Analyst
  • Understand route to markets, MOQs and Leadtime’s with plants and customers. Propose, set up and document rules when not established with SC Manager
  • Communicate to Supply Chain Analyst and SUBSA sales team on out of stocks risks and issues, root causes and resolution timing in promptly manner, be the one single point of contact to sales
Toll Manufacturing
  • Be the first point of contact with external third party manufacturer, be responsible to create and validate final production plans based on the signed-off demand plan
  • Ensure shipment plan is secured or can be adapted to best meet demand as per agreed SLA and approval processes.
  • Ensure orders are shipped respecting SLA, golden rules, performance standards and compliance (e.g. lead time, MOQs, safety, quantities, active and correct SKU, OTIF, invoice release)
  • Understand the impact of, and proactively communicate to procurement any major plan deviations (> +/- 15% to dry goods requirements)
  • Proposes necessary changes on or adjustments to the production plan to meet the demand
  • Product allocation management in collaboration with local market supply chain when required
  • Review and monitor yearly stock build supply strategy, ensure contingency in the supply plan
  • Maintain relationship with copacker monitoring performances vs set SLA KPIs
  • Attendance at supplier review meetings on a monthly and quarterly basis supporting with the planning agenda
  • Lead the physical stock count locally at copacker in collaboration with finance
  • Coordinate new launches commercialization phase made at the external manufacturer
  • Propose product replacement when necessary, ensuring payload targets are respected
  • Lead the supply review - part of the S&OP process - with external manufacturer and operations’ functions stakeholders.
  • Ensure checks of master data parameters and accuracy end to end with local master data
  • Support demand planner analysis and propose initiatives-framework for product Lifecycle management e.g. SKU rationalization
  • Demand Driven Replenishment deployment out of sourcing location for direct customers and to warehouse provider
  • Responsible to maintain Supply Network Planning (SNP) within the global planning system (APO) to provide visibility through the end-to-end supply chain for local external manufacturing location.
  • Develop reporting using Business Intelligence (BI) to increase speed of analysis and enable decision making agility.
  • Develop, maintain, and broadcast SLA and set of KPI to control Supply Chain performance (inventory, lead time, Planning
  • Adherence, Replenishment Performance etc.) for the scope
  • Review RCCP with external manufacturer in the frame of the 3Years horizon plan
  • Prepare yearly production volumes for budget set up with assumptions input

Skills and Experience

The Skills & Experience needed to create your legacy
  • Proactivity, autonomy, and strong communication skills
  • Excellent knowledge of processes within operations and best practices of supply and demand planning
  • Business savvy and a good understanding of the consumer & customers’ needs
  • Ability to influence, market, regional and central teams
  • Demonstrate accountability and capability to work independently with confidence to ask for support when required
  • Ability to find effective ways of working within a matrix organization, and within a fast-changing environment
  • Extreme attention to detail
  • Make sure document processes and activities for potential back up contingency. Able to judge when alignment needs to be documented, minuted and not
  • Build strong collaboration with stakeholders and above all team members
  • Managing stakeholder expectations in relation to delivery & execution
  • Willingness to work collaboratively with teams across different geographies and cultures
  • Language Requirements: English is essential, additional languages are an asset
  • Excellent creative thinking skills with emphasis on developing innovative solutions to complex problems that may not have one clear answer
  • Knowledge of demand and supply planning technology and decision support tools
  • Demonstrate an interest in personal learning and development
Personal Qualities
  • Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become. You’re an authentic leader who acts with purpose and has an approachable, empathetic, open communication style. Embrace multicultural environment with diverse ways of working
  • Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with. You will have an attitude of constant learning and improving. Inquisitiveness/ curiosity around new media, digital, technology and social trends and possessing an attitude to experiment or innovate in these areas.
  • People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance. You create strong positive first impressions and build those into great relationships.
  • Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others.
  • Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others. You operate at pace, can multi-skill effectively and are at ease in leading projects. You will be highly performance driven, commercially and financially astute.
  • Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience. Highly comfortable with change and ambiguity

Our culture

We share the passion and entrepreneurial flair of our founder and are guided by our three culture pillars - Fearless, Family and Founders, they inspire our Primos to be the best they can be and drive us forward in all we do. But what does this mean?

·       Being Fearless; means adopting an agile mindset, being comfortable trying new things and taking risks. We are empowered to question, challenge and innovate.

·       Family; We treat each other, and our communities, like Family. Always.

·       Founders; The spirit of entrepreneurship is at the heart of everything we do. We see the business as if it’s our own. We do the right thing for the business and we all take accountability for our work.

When you join Bacardi, you become part of our family and gain more than just a job.


Disclaimer: Bacardi is an equal opportunity employer that values workforce diversity. Diversity is core to our business: by embedding diversity into all aspects of our culture, we maximize the opportunity to achieve sustainable business success and growth. The duties and responsibilities described in the role profile might not be a comprehensive list.