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Bacardi

Careers at Bacardi

Finance Manager

Job Name

Finance Manager

Country:

Puerto Rico

City:

Cataño Puerto Rico

Function:

Finance - Administration

Reporting Line:

General Manager, Brand Management

Job type:

Full time

Lead recruiter:

Carlos Otero Quinones

About the role

This position is the key person responsible for the accounting, purchasing, logistics, systems and business analysis for the Casa BACARDÍ Puerto Rico visitor center. The Finance Manager will support efficient, compliant and transparent management of Casa BACARDÍ’s business. He/She is also an important team member to share the information with the team to support the business goals, driving revenue, maximizing opportunities and leveraging data.

Responsibilities

ESSENTIAL RESPONSIBILITIES OF THE POSITION

Key-contact for local administration & finance related matters for:
  • Local finance, for Bank reconciliation report and others related to local finance operation
  • Gouda control team, providing support to our Brand Homes Global Controller
  • Global Business Solutions a global financial shared service center in Costa Rica.
  • Global Tax
  • Admit1 (raising tickets / issues) oversight of areas of opportunities in actual system set up and system reports.
  • Monthly and Year end closing procedures, and the coordination of department date lines of cut off to complete closing
Oversight of proper execution internal controls for key-processes:
  • Procure to Pay process
    Record to Report
    Point of Sale Transactional process
    Suppliers Relationship Management Purchase Order system
    Example: ensuring proper documentation in place for write-offs, petty cash process adequately executed, etc.
    Oversight of Bacardi Policies compliance
Performs analyses on performance:
  • Weekly analyses of revenue and provide insights (Sales numbers and Guest Numbers)
  • Monthly analyses of results, with focus of monthly actuals Vs Budget and Year to day
  • results Vs Budget.  Actuals & Year to day Vs Prior Year analysis reports
  • Prepares commentary on monthly report send out by BH controlling team
 
Manage procurement process:
  • Suppliers Relationship Management Purchase Order system creation, and confirmation (goods receipt once received and account for in warehouse) of Purchase Orders.
  • Coordination and communication with suppliers and the proper handling of the invoices to be accepted in Bacardi Accounts Payable system.
  • Purchasing Card Transactions on this tools base on Bacardi Procurement Policy.
  • Expense submission in the Concur platform, and the proper expense classification to submit expenses for approval of General Manager
  • Monitors and drive improvements on Procure to Pay, key performance Indicators,
  • Procurement process on Time, Purchase Order non-compliance, etc.
  • Supports retail procurement and general department supplies & materials, including purchasing, planning and depletion monitoring.
  • Oversight of new Bacardi Global Procurement Policies requirements & compliance
Admit 1 ticketing and Point of Sales system “Master User”:
  • On-sight administrator & troubleshooter for both software and hardware
    System trainer
  • Admit 1 items & products creation in the system, system interface in Point of Sales creation, adjustments and additions to the existing ones.
  • Liaison with A1 team
  • Reports master user – knows reports and facilitates information requests
  • Lead for the payment processing contract and functionality with Dynamic Payments (company in charge of processing all electronic payment methods) and the possible guest reclamations of refunds.
  • Oversight of Bacardi Policies compliance
Inventory entry owner (Operations Manager leads operational matters, A&A Manager supports leads reporting, book adjustments, etc.) Coordination and support for Inventory taking process in conjunction with Giftshop and Warehouse Manager and team.

Fixed assets:
  • Issue Capital Assets requests
  • Raise Purchase Orders
  • Cooperate with controller & local finance team to perform timely capitalization, progress and timing
  • Perform annual fixed asset count

Skills and Experience

Position Requirements:
  • Bachelor Degree Business Administration/Finance
  • Minimum of three to five years. Business/Accounting/Retail
  • Excellent verbal and written communication skills (English and Spanish)
  • Ability to write reports in English and Spanish
  • Administration of Programs
  • Knowledge in electronic systems (Word, Excel, PowerPoint, SAP, Admit One)
  • Effective use of the Internet and email

Behaviors and Competencies:
  • Team Leadership
  • Effective communication
  • Management of multiple priorities
  • Sense of urgency
  • Influence / Persuade
  • Negotiation
  • Analysis and solution of problems
  • Goal-orientation
  • Planning and execution
  • Engagement with the client
  • Capacity for judgment and decision making.

Our culture

We share the passion and entrepreneurial flair of our founder and are guided by our three culture pillars - Fearless, Family and Founders, they inspire our Primos to be the best they can be and drive us forward in all we do. But what does this mean?

·       Being Fearless; means adopting an agile mindset, being comfortable trying new things and taking risks. We are empowered to question, challenge and innovate.

·       Family; We treat each other, and our communities, like Family. Always.

·       Founders; The spirit of entrepreneurship is at the heart of everything we do. We see the business as if it’s our own. We do the right thing for the business and we all take accountability for our work.

When you join Bacardi, you become part of our family and gain more than just a job.