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Careers at Bacardi

Finance & Spirit Planning Assistant

Job Name

Finance & Spirit Planning Assistant


United Kingdom




Finance - Administration

Reporting Line:

Spirit Supply Finance Manager

Job type:

Full time

Lead recruiter:

Evelyn Elliott

About the role

Your Opportunity

This unique opportunity will work as part of the Finance team whilst also integrating into the Spirit Supply function, allocating time between the two areas to drive common purpose in ensuring accuracy, robust controls, and process improvements of our whisky stock portfolio.

This role will provide the opportunity to step beyond the numbers and learn about how we make these fantastic products, that consumers enjoy, around the world, every day. 

In addition, the role will have the opportunity to support business decision making by identifying and interrogating the key operational and cost drivers across the organisation. The individual will need to have excellent analytical skills, but then be able to communicate their findings concisely and convincingly.


With our Consumer at the heart, your key focus will be:

Financial Planning and Control
  • Assist in preparation & reporting of financial forecasts and budgets
  • Interrogate and cleanse accounting data relating to operational processes to ensure highest levels of accuracy possible
  • Investigate monthly deviations against budget / forecast and highlight significant movements
  • Build understanding of SAP process orders methodology to become subject area expert
  • Build understanding of distilling and bulk operations
  • Correlate operational KPIs with financial results
Maturing Inventory and Systems
  • Local monitoring of process orders compliance (assisting Bacardi Enterprise Services (BES))
  • Assist with monthly bulk stock reconciliation as part of the spirit planning team
  • Assist in execution of DRAMS month end closedown
  • Update costs in systems as required
  • Management of copacker process/production orders and 3rd party spirit reconciliation
Accounting & Costing
  • Posting of local general ledger accounts adjustments, and maintenance of general ledger
  • Reconciliation of all agreed Balance Sheet Accounts
  • Costing of locally used bulk liquid - Maintenance of standards in DRAMS and liaise with BES
  • Assist in preparation of monthly operational reports for bulk and distilling KPIs
  • Produce new product development liquid cost estimates
  • Assist in the annual carrying cost uplift exercise
Spirit Planning
  • Liaising with co-packers to ensure both theirs and our inventory systems are aligned
  • Providing reports on open POs / STOs for co-packer materials purchases
  • Compiling monthly reports on bulk liquid export operations (volumes, liquid types, values, etc., despatched in the month)
  • Transacting process orders for liquid processing / order issuing at co-packers ensuring the requirements of the published group financial reporting timetables are met
  • Providing monthly reports on status of virtual storage locations
  • Provide weekly reports on open Production Orders at all locations without spirit issues that are older than 7 days from End Date
  • Identifying/collating DRAMS/SAP interface issues with an action to resolve on at least a monthly basis
Compliance & Accounting
  • Collation of information required for both internal and external audit inquiries in relation to spirit supply and liquid stock areas
  • Participate in the monthly and annual maturing whisky inventory checks
  • Assist with the annual empty cask asset checks and perform quarterly reconciliations of empty casks, filled casks to the cask asset register
  • Work closely with shared service centre to analyse reporting and drive local JDSL plant ownership of actions
Other Activities
  • Customer maintenance
  • Sundry Invoicing
  • Run external warehouse rent process, look to reactivate warehouse utilisation reports
  • Document spirit supply finance manual
  • Deputise for Finance Analyst
  • General finance team admin responsibilities which include mail scanning, raising/banking of cheques and raising P-card requests

Skills and Experience

The Skills & Experience needed to create your legacy
  • Excellent oral and written communication skills with an ability to convincingly state a case with supporting backup
  • Financial Analysis: Strong analytical skills. Analysing data and presenting as information
  • Product costing: Understanding of costing principles, desire to learn about physical processes and how they impact the cost base
  • Independence: Ability to work and think independently
  • Co-ordination: Ability to meet tight deadlines whilst maintaining excellent standards of outputs
  • Control Environment: Understanding of internal controls, standards, and processes to ensure accuracy and consistency in data used for decision-making, internal / external reporting, and communications
  • Basic Operating Systems: Knowledge of basic software and operating systems and related aspects (e.g., system tools, software, hardware, related products, and controls). Microsoft Office, primarily excel experience will be key to success.
  • Knowledge of SAP/ DRAMS desirable but not essential
Personal Qualities
  • Positive energy, playing well with others
  • Curiosity and a passion for learning, exploring the why and how we do things to develop yourself, the business and those around you
  • An organised approach, with the ability to multi-task at busy times and with autonomy, particularly with a varied workload in a fast-paced environment
  • Committed to your work, the team and helping others, not just willing- but wanting to go the extra mile to make your work and the team’s output the best it can be
  • Part Qualified accountant or Graduate with business related degree with an aspiration to complete a professional accounting qualification

Our culture

We share the passion and entrepreneurial flair of our founder and are guided by our three culture pillars - Fearless, Family and Founders, they inspire our Primos to be the best they can be and drive us forward in all we do. But what does this mean?

·       Being Fearless; means adopting an agile mindset, being comfortable trying new things and taking risks. We are empowered to question, challenge and innovate.

·       Family; We treat each other, and our communities, like Family. Always.

·       Founders; The spirit of entrepreneurship is at the heart of everything we do. We see the business as if it’s our own. We do the right thing for the business and we all take accountability for our work.

When you join Bacardi, you become part of our family and gain more than just a job.

Disclaimer: Bacardi is an equal opportunity employer that values workforce diversity. Diversity is core to our business: by embedding diversity into all aspects of our culture, we maximize the opportunity to achieve sustainable business success and growth. The duties and responsibilities described in the role profile might not be a comprehensive list.