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Careers at Bacardi

Material Contoller

Job Name

Material Contoller


United Kingdom




Supply Chain & Logistics

Reporting Line:

Warehouse & Logistics Manager

Job type:

Full time

Lead recruiter:

Daniela Duran Chaves

About the role


The Material Controller is responsible for the maintenance of stock accuracy on SAP within JDSL and at our 3PL's.  This being, after order completion, as per stock reconciliations/KPIs & ongoing communications regarding any stock variances with their key Stakeholders such as FLT, Warehouse, Production etc.  Thus ensuring SAP stocks are correct therefore allowing the flow of stock availability to other departments and their respective duties relating to stock ie. Material Planning Team, Finance Reporting.



Operational Tasks Include:
  • Participate in DDS and complete template prior, taking any action and completing to closure
  • Make amendments to stock to ensure accuracy, within Bacardi UK Operations & 3PLs (interactions with other departments e.g. Production/FLT, Warehouse)
  • Issue counts for Glass & Card Stores to ensure stock accuracy, recording these for evidence, objective being to ensure no line ‘out of stock’
  • Feed into Master Data Team, updating tracker where there is missing/incorrect data preventing stock inaccuracy (e.g. Shop Order not ticked to backflush)
  • Continually review COGI on SAP & clearing, priority for month end
  • Regular communications with 3PLs – booking into SAP any deliveries 
  • Create any ’Material Control responsibility’ Write off Provision, processing on SAP and updating tracker 
  • Systematically process on SAP any Write off Provisions created by other teams, filing
  • hard copies for Financial Audits/SOX  
  • Processing on SAP ‘Return to Vendor’ POs as per QA creation of SNCR, liaising with suppliers, QA, Production & Logistics 
  • Carry out ‘One Case Checks’ on request from Production Planners to ensure all Shop Order data is correct
  • BSOs
  • Help Cover Label Controller Role
  • SOPs/Work Instructions – create or revise/update any relevant SOP for tasks within team.  If applicable, roll out to any stakeholders
  • Responsible for the arranging of transport, create outgoing STO and use correct FY# PO no. & record on tracker for such movements of any Slow-Moving materials from Bacardi UK Operations to Russells for Storage.  NB: This is only on Material Planning’s or relevant Management request/approval
  • Internal & 3PL annual PIs – physical counting, investigating, and reconciling on SAP, on approval by appropriate Management/Finance.  Additional working hours/weekends

Stock Reconciliations & Reporting Include:
  • SOX Compliance - Reconcile JDSL & 3PLs, collating any amendments on Reconciliation Adjustment Forms wk#; thus, giving us KPI % of stock accuracy.  Publish these KPIs to Management & Finance.  Always aiming to improve KPI Scores  
  • Blocked Stock - Share information with Finance for Weekly Meetings.  Investigate reasons ICC blocked, objective is to remove or action accordingly (e.g. approved W/off provision)
  • Paid Stock - SAP vs Stock at supplier’s status, ensure matching accuracy.  Record as KPI
  • WIP Reports – run, carry out physical checks (minimum twice weekly), making any adjustments on SAP in a timely manner, record, and review qty of amendments daily at DDS 
  • Waste Reporting:
    • Prepare for Waste meetings, by reviewing and using Business Tool ‘Losses Report’, adjusting usage of materials in line with physical stock, to/from Shop Orders which results in Waste % to Shop Order 
    • Participate in Weekly Waste Meetings with Finance & other stake holders, taking responsibility for actions for MC, investigating to closure
  • Pallet Management: CHEP/Scott pallets - Adjust on SAP as per daily counts supplied by Warehousing Key Ops.  CHEP - Place new orders through CHEP Portfolio as per SAP Demand
  • Glass Suppliers Pallet Management – OI/Stolz/Ardagh - Adjust on SAP as per daily counts from DG2.  Recording loads returned to Supplier, investigate discrepancies, liaise with Suppliers on any variances to resolution, obtaining correct value of credit (Credits in SAP inbox).  Weekly, send these communications via spreadsheet to Glass suppliers.  Follow up with conference calls if necessary
  • Carton Plast UK (CPL) – Recording qty of pallets of Layer Pads returned to CPL on a weekly basis.  Returned on our glass pallets and therefore record and investigate discrepancies on pallets sent vs received qtys.  Work with Glass Suppliers on pallets being returned to them thereafter from CPL
  • Slip Sheets - SAP vs physical, internal & 3PLs

Skills and Experience


  • SAP experience/knowledge  
  • Comfortable with Basic Excel, extracting data 
  • Strong Numerical skills; Attention to Detail; Complete Finisher Skills; Owner 
  • Working on own initiative; Comfortable to multi-task, Prioritising workload
  • Comfortable dealing with internal stakeholders as well as external 3PLs/Suppliers
  • Flexibility to Shift Work (holiday cover etc)

Our culture

We share the passion and entrepreneurial flair of our founder and are guided by our three culture pillars - Fearless, Family and Founders, they inspire our Primos to be the best they can be and drive us forward in all we do. But what does this mean?

·       Being Fearless; means adopting an agile mindset, being comfortable trying new things and taking risks. We are empowered to question, challenge and innovate.

·       Family; We treat each other, and our communities, like Family. Always.

·       Founders; The spirit of entrepreneurship is at the heart of everything we do. We see the business as if it’s our own. We do the right thing for the business and we all take accountability for our work.

When you join Bacardi, you become part of our family and gain more than just a job.

Disclaimer: Bacardi is an equal opportunity employer that values workforce diversity. Diversity is core to our business: by embedding diversity into all aspects of our culture, we maximize the opportunity to achieve sustainable business success and growth. The duties and responsibilities described in the role profile might not be a comprehensive list.