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Bacardi

Careers at Bacardi

Office Coordinator

Job Name

Office Coordinator

Country:

Canada

City:

Toronto

Function:

Human Resources

Reporting Line:

HR Generalist

Job type:

Full time

Lead recruiter:

Emily Clayton

About the role

YOUR OPPORTUNITY

You will be be responsible for the management and support of a variety of office duties at our Head Office in Toronto. You will establish and continuously improve business relationships with internal and external customers, and also manage appropriate communications and expectations of your stakeholders. Ensuring consistent delivery of service is key. You will also collaborate with key contacts to proactively support all departments, drive continuous improvements in business processes and ensure appropriate alignment with cross functional teams.

This role will be office based at least 4 days a week, subject to change. 

ABOUT YOU

An initiative-taker who is able to work independently.  Friendly and approachable. Is flexible to meet the demands of an ever-changing landscape. Able to anticipate the needs of others to provide the appropriate level of support. Able to adhere to established budgets. Appropriate decision making to support all team members.

Responsibilities

  • As a member of the HR Department, this role will be responsible for providing general support including new hire Orientation schedules, ordering business cards, organizing and distribution of Canadian Leadership Team meeting agendas.  Involvement with ad hoc HR projects as required
  • Provide support for events or meetings such as the National Sales Meeting, Founder’s Day activities, Canada Townhalls, Social events, and various in-house functions. Tasks include coordinating and communication of the agenda, managing participant list, arranging food and beverages, room set-up, etc.
  • Support Brand Marketing team with purchase order request and approval process.
  • Responsible for the tracking and replenishment of all office supplies nationally. Track all spends to ensure we stay within established budgets. 
  • Liaise with Building Maintenance to arrange for any work maintenance items. and ensuring equipment is well maintained.
  • Provide support to Finance through liquor board program support, cheque deposits, etc.
  • Health and safety representative responsible for ensuring the safe evacuation of all employees during a fire, or drills. Ensure all employees are trained on proper fire evacuation procedures and protocols. Represent Bacardi at the landlord’s fire safety debriefs and trainings. Be an active member of the Joint Health & Safety Committee. 
  • Responsible for general office administration Including but not limited to greeting guests, mail and courier distribution, kitchen and bar maintenance, and ticket/event management distribution 
  • Manages the collection and submission of content for Marketing, Diversity & Inclusion, and North American newsletters.
  • Responsible for providing general administrative support for Teams including HR, Finance, Marketing and Commercial areas and the General Manager/VP Canada. 
  • Other ad hoc duties and projects as required

Skills and Experience

THE SKILLS AND EXPERIENCE NEEDED TO CREATE YOUR LEGACY
  • Previous experience in a similar role supporting multiple stakeholders across various levels of the organization is required. 
  • Must be able to work independently and possess strong organizational skills
  • Demonstrated strength in customer service 
  • Must be proficient in with Microsoft suite including Word, Excel, and PowerPoint and TEAMS.  Experience with SAP is an asset
  • Strong critical thinking and decision-making skills are required

PERSONAL QUALITIES – SHARE OUR FOUNDER’S PASSION AND ENTREPRENEURIAL FLAIR
  • The successful candidate must show initiative and with high attention to detail. 
  • Ability to work in a fast-paced and ever-changing environment. 
  • Ability to communicate clearly and effectively 
  • Continuous improvement mind set

Our culture

We share the passion and entrepreneurial flair of our founder and are guided by our three culture pillars - Fearless, Family and Founders, they inspire our Primos to be the best they can be and drive us forward in all we do. But what does this mean?

·       Being Fearless; means adopting an agile mindset, being comfortable trying new things and taking risks. We are empowered to question, challenge and innovate.

·       Family; We treat each other, and our communities, like Family. Always.

·       Founders; The spirit of entrepreneurship is at the heart of everything we do. We see the business as if it’s our own. We do the right thing for the business and we all take accountability for our work.

When you join Bacardi, you become part of our family and gain more than just a job.


Disclaimer: Bacardi is an equal opportunity employer that values workforce diversity. Diversity is core to our business: by embedding diversity into all aspects of our culture, we maximize the opportunity to achieve sustainable business success and growth. The duties and responsibilities described in the role profile might not be a comprehensive list.