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Bacardi

Careers at Bacardi

Office Manager, Rotterdam

Job Name

Office Manager, Rotterdam

Country:

Netherlands

City:

Rotterdam

Function:

Executive Management

Reporting Line:

HR Director Benelux & Nordics

Job type:

Part time

Lead recruiter:

Adriana Warchal

About the role

What does an Office Manager do?

As the Office Manager of the Rotterdam office you are the calling card of our office for our guests, Primos and suppliers. You are responsible for managing all consumer questions, office disruptions, facility requests and reservations. You monitor the office supplies. You lend a helping hand to all departments when needed. You do all this in a dynamic, challenging and informal working environment.

About You

The primo we are looking for for this position is driven to get the job done, not averse to rolling up his/her sleeves, positive attitude, involved, communicative in both Dutch as English and a real go-getter. He / she has MBO working and thinking level, can function independently as well as in a team. The job is for 24 hours a week.

Responsibilities

With our Consumer at the heart, your key focus will be to:
  • Be the single point of contact for the general reception and security; registering visitors, making parking space reservations, general meeting room reservations etc.
  • Process incoming telephone traffic on the general office number.
  • Help keeping the coffee corners & bar neat and clean and managing the coffee corner & bar stock such as soda’s, glassware, coffee mugs, coffee, fruit, cocktail supplies ect.
  • Manage office supplies stock
  • Support the HR team with employee benefits such as birthday gifts, Christmas Box, birthday cards, flowers etc.
  • Back up for external consumer service, answering their questions, managing their requests through the organization.
  • Coordinating postal services; picking up packages and mail coming in and distributing to the right employees, sending out commercial packages, send out mailings when needed, scanning incoming invoices for processing.
  • Administrative tasks relating to facility management, creating PO’s, coding of invoices, managing P-card purchases.
  • Help manage the cleaning services done by an external party
  • Ad-hoc support to departments in need.

Skills and Experience

The Skills & Experience needed to create your legacy
  • MBO working and thinking level and a minimum of five years working experience, preferably as a receptionist, office manager or facility officer. 
  • Great written and oral communication skills in both English and Dutch.
  • Expertise in MS Office including Excel and Teams
Personal Qualities
  • You have a positive, representative and enthusiastic attitude
  • You have a sense of urgency, accuracy, and attention to detail
  • You create strong and positive relationships with the Primos and our suppliers.  
  • You work independently, are flexible and are fearless in looking for new ways to achieve better results

Our culture

We share the passion and entrepreneurial flair of our founder and are guided by our three culture pillars - Fearless, Family and Founders, they inspire our Primos to be the best they can be and drive us forward in all we do. But what does this mean?

·       Being Fearless; means adopting an agile mindset, being comfortable trying new things and taking risks. We are empowered to question, challenge and innovate.

·       Family; We treat each other, and our communities, like Family. Always.

·       Founders; The spirit of entrepreneurship is at the heart of everything we do. We see the business as if it’s our own. We do the right thing for the business and we all take accountability for our work.

When you join Bacardi, you become part of our family and gain more than just a job.


Disclaimer: Bacardi is an equal opportunity employer that values workforce diversity. Diversity is core to our business: by embedding diversity into all aspects of our culture, we maximize the opportunity to achieve sustainable business success and growth. The duties and responsibilities described in the role profile might not be a comprehensive list.