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Bacardi

Careers at Bacardi

PTP Accounting Clerk III

Job Name

PTP Accounting Clerk III

Country:

Costa Rica

City:

Escazu

Function:

Finance - Administration

Reporting Line:

Procurement to Pay Supervisor 

Job type:

Full time

Lead recruiter:

Paola Olivera

About the role

Reporting to the Purchase to Pay (PTP) Supervisor, the PTP Clerk will support the Finance organization in the PTP function including accurate and timely processing of invoices in ERP, Local market assignment, control and review

Responsibilities

  • Vendor Invoice Processing: receive invoices and validate for completeness; manage invoice archiving process; process invoices (PO/Non PO/Rebates/Freight invoices).
  • Vendor invoice payment: conduct invoice training, set up reoccurring payments; review and process payment requests; manage payment exceptions; perform vendor payment reconciliations; support issue resolution; manage payment proposal process; close and reconcile AP to general ledger.
  • Expense reports: review and approve travel expense reports; process expense reimbursement payments.
  • P- cards: Facilitate set-up and processing of P- cards/T&E cards; manage purchase approvals; conduct vendor payments and reconciliation.
  • Reporting: perform reporting and analysis on overall spend, key performance indicators, operations, and P-card/T&E.
  • Master data: review master data for accuracy; submit requests to Global MDM team for updates; validate updates are complete.
  • Identify and support continuous improvement opportunities
  • Maintain process documentation for completeness and accuracy including procedural documents, flow diagrams, and user guide documentation.
  • Ensure AP procedures conform to GAAP and Bacardi policies and procedures.
  • Support vendor inquiries through sysaid and toll free number phone in Costa Rica.


Skills and Experience

To be successful in this role you will have / be:
  • Previous experience in Purchase to Pay Operations
  • Strong analytical, diagnostic and problem-solving skills 
  • Ability to push creative thinking beyond the boundaries of existing company practices and mindsets 
  • Detail oriented with the ability to capture information in a clear, concise manner and can adapt information for various audiences 
  • Advanced knowledge of MS Office Suite preferred
  • Working knowledge SAP.
  • Intermediate English skills (60%)

Our culture

We share the passion and entrepreneurial flair of our founder and are guided by our three culture pillars - Fearless, Family and Founders, they inspire our Primos to be the best they can be and drive us forward in all we do. But what does this mean?

·       Being Fearless; means adopting an agile mindset, being comfortable trying new things and taking risks. We are empowered to question, challenge and innovate.

·       Family; We treat each other, and our communities, like Family. Always.

·       Founders; The spirit of entrepreneurship is at the heart of everything we do. We see the business as if it’s our own. We do the right thing for the business and we all take accountability for our work.

When you join Bacardi, you become part of our family and gain more than just a job.