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Careers at Bacardi

Transport & Network Adminstrator

Job Name

Transport & Network Adminstrator


United Kingdom




Supply Chain & Logistics

Reporting Line:

Shipping and Customs Documentation Lead

Job type:

Full time

Lead recruiter:

Daniela Duran Chaves

About the role

What does a Transport & Network Administrator do?

Reporting to the Shipping and Customs Documentation Lead, the Transport & Network Administrator will be responsible for processing & managing all aspects Network Stock Movements between External Supplier & Storage Sites as well as all administrative tasks within the Logistics Function – including PO, Invoice & Pallet administration.

Proactive with the Customer at the Heart of everything they do, they will review where stock is located & proactively arrange & process stock movements to ensure The Right Stock in The Right Place At The Right Time in order to meet exceptional Customer Service Levels. 

With a natural flair for attention to detail they will ensure all aspects of Logistics' administration is completed on time  and to the highest standard. The Transport & Network Administrator will also be responsible for accurate processing & managements of Pallets through the Pallet networks as well as PO & Invoice processing. They will also  support on stock reconciliation reporting & follow through on corrective actions to completion.

This role will be predominantly weekdays/dayshift but there will be some requirement to flex hours to support the Team and Operational needs. The role is based in the UK operation center, located in Glasgow. One of five globally, the OC manages all operational and supply activity Whisky and Gin brands.


With our Consumer at the heart, your key focus will be to:
  • Ensure all stock movements are processed timely & accurately in the system to ensure that the Right Stock is in Place at The Right Time to meet Customer demands
  • Accountable for dealing with and resolving any issues or delays that may arise with stock movements that will negatively impact service 
  • Responsible for creation & processing of all POs & Invoices On Time & Accurately
  • Responsible for the Pallet Management Processes – Monitoring, Tracking & Managing Pallet Stock accurately & on time
  • Responsible for issuing 3PL reconciliation reports & for re-aligning stock to ensure the highest level of stock accuracy, taking corrective & preventative actions where required 
  • Support with any other ad hoc administration or Logistics related administrative tasks that may be required 
  • Support the review & maintenance of Team SOPs
  • Meet Targets & set by Transport & Network Lead that will  support results delivery; 
  • Identify areas for improvement and proactively highlight these to the Management Team 
  • Ensure any issues are dealt with proactively promptly, to the highest level of customer service & to completion
  • Work closely and collaboratively with other Internal & External Stakeholders - Customer Success & Transport Partners to ensure strong relationships that will support smooth processes and quickly identify & resolve issues together
  • Maintain Financial awareness to ensure processes are positively contributing to Budget
  • Support on any ad hoc Projects and System related issues – Testing, EDI link, SAP alignment 
  • Ensure the Customer is at the Heart of Everything and deliver first class customer service

Skills and Experience

The Skills & Experience needed to create your legacy
  • Strong on Systems & Administration with a particular flair for high attention to detail and accuracy 
  • Understands the importance of  accurate & timely processing of data and tasks 
  • Experience in Stock Moves & Transport processes
  • Understanding of Pallet Management processes
  • Strong on process adherence with a high level of attention to detail but can also think flexibly to solve issues as they arise 
  • Passionate about Customer Service 
  • Excellent communicator , capable of delivering concise, clear messaging
  • Technically strong with systems – SAP highly advantageous, Expert Microsoft Excel and comfortable with system testing processes
  • Experience in FMCG logistics or  supply chain
  • Strong organizational and planning skills
  • Ability to multi-task and handle multiple priorities in a challenging, fast-paced environment
  • Seeks to improve & drives change to deliver customer service  and cost efficiency results
  • Energetic, self-starter who works well under limited direction but also collaboratively as a strong Team Player
  • Flexible working to accommodate business and Team needs

Our culture

We share the passion and entrepreneurial flair of our founder and are guided by our three culture pillars - Fearless, Family and Founders, they inspire our Primos to be the best they can be and drive us forward in all we do. But what does this mean?

·       Being Fearless; means adopting an agile mindset, being comfortable trying new things and taking risks. We are empowered to question, challenge and innovate.

·       Family; We treat each other, and our communities, like Family. Always.

·       Founders; The spirit of entrepreneurship is at the heart of everything we do. We see the business as if it’s our own. We do the right thing for the business and we all take accountability for our work.

When you join Bacardi, you become part of our family and gain more than just a job.

Disclaimer: Bacardi is an equal opportunity employer that values workforce diversity. Diversity is core to our business: by embedding diversity into all aspects of our culture, we maximize the opportunity to achieve sustainable business success and growth. The duties and responsibilities described in the role profile might not be a comprehensive list.