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Careers at Bacardi

White Liquid Spirit Planner

Job Name

White Liquid Spirit Planner


United Kingdom





Reporting Line:

Spirit Supply Planning and Logistics Manager

Job type:

Full time

Lead recruiter:

Daniela Duran Chaves

About the role


The spirit supply operations at the Bacardi UK Supply Chain is a key part of whisky/gin supply, comprising of complex and dynamic processes such as cask maturation warehousing, new make distillate filling operations, disgorging, bulk liquid exports, and liquid handling for bottling. These operations are expanding and require planning expertise to help shape the workloads and propel us in attaining our goals and visions in line with the organisation’s long-term Best 10 strategies.


As the white spirit planner for spirit supply operations, you will be responsible for planning and organising the demands across multiple products, incorporating all needed activities for the fulfilment of both our own local needs and those of customers / 3rd parties. 

The ideal candidate will have knowledge and experience of operations relating to white liquid production and bottling. Understand the various needs and constraints in delivering against production plans and customer requests.

He / she will be familiar with the administrative side of such operations and be proficient in systems such as DRAMS and SAP, as well as being proficient in standard IT applications such as Microsoft Office.

This person will be expected to be a knowledgeable technical partner and work closely onsite with the other JDSL planners, supply chain and distilleries. They will be involved in working with various other stakeholders and 3rd parties, both at JDSL and beyond.

This person will be enthusiastic and proactive, actively contributing to the success of the team by carefully planning to the needs of the business, while remaining flexible and adaptive.


  • Liaising with the Distillery team to co-ordinate on scheduling tankers and replenishment of holding stock levels of our white liquid requirements (Bombay variants, Oxley)
  • Creation of weekly white liquid plan, in-depth understanding of all metrics that impact stock holding levels, responsible to alert wider stakeholder team to concerns in a timely manner
  • Creation of rolling 12 week production plan, publication of this on a weekly locked timescale with key points highlighted (covering all product types such as Presse)
  • Leading and chairing all planning meetings 
  • Liaise with key stakeholders in house and at third party locations to ensure strong relationships are created allowing for cross functional working
  • Participate in all white liquid innovation projects
  • Responsible for ensuring that sufficient volumes of products are available with adequate processing time to meet the production schedule on time and in full across global bottling demands
  • Owner and accountable for all white liquid stocks and systematic quantities
  • Accountable to review the W report for white liquids and ensure fully compliant for each month end process
  • Creation and maintenance of annual STOs and POs for supply of liquid types from multiple locations to bottling site
  • Creation of price codes with DRAMS to support tanker processing and the onward communication of these to the operational functions
  • Ensure that no backlog of STOs, POs or other system transactional elements remain within 24 hours of deliveries
  • Utilising SAP and DRAMS in the execution of creating plans, ensuring systems are correct and up to date
  • Recording and sharing of trackers and KPIs relating to their operations
  • Liaising with vendors to order and track consumable stocks
  • Understanding and exercising financial and customs compliance requirements in relation to all operations
  • Acting as 1st point of contact for operators regarding correction of any system processing errors, assisting in corrections. Drive continuous improvement through improving systems and training operators
  • Attendance of cross-functional meetings relating to planning activities, representing the spirit supply team
  • Coaching other team members in best practice related to stock monitoring procedures
  • Identifying and driving continuous improvements in procedures and operations
  • Providing cover to other team members and sites when needed and engaging in cross-functional support within the team
  • Support and coach team on processing within Descartes (EMCS

Skills and Experience

  • Experience in bulk whisky / gin operations or related operations
  • Functional skills:
  • Ability to balance and prioritise workloads 
  • High level of understanding of bulk whisky/gin processes and operational requirements
  • Ability to work closely with others within the team, but also other internal functions (Finance, Customs Compliance, Production team, etc.)  
  • Knowledge of SAP and DRAMS or experience with similar MRP systems
  • Highly competent in Microsoft Office applications and IT systems in general
  • Good problem solving and analytical abilities
  • Valid driving licence
  • Capability to work in a seamless team, cross-functionally and across regions 
  • Overall good collaborator and excellent communicator
  • Lives the 3 F’s – Fearless, Founder’s Mentality, Family
  • Willingness to travel to other sites when required

  • We are looking for people who are globally mobile and have aspirations to experience different cultures.
  • Experience in Spirits industry or related FMCG
  • Sustainability expertise in packaging

Our culture

We share the passion and entrepreneurial flair of our founder and are guided by our three culture pillars - Fearless, Family and Founders, they inspire our Primos to be the best they can be and drive us forward in all we do. But what does this mean?

·       Being Fearless; means adopting an agile mindset, being comfortable trying new things and taking risks. We are empowered to question, challenge and innovate.

·       Family; We treat each other, and our communities, like Family. Always.

·       Founders; The spirit of entrepreneurship is at the heart of everything we do. We see the business as if it’s our own. We do the right thing for the business and we all take accountability for our work.

When you join Bacardi, you become part of our family and gain more than just a job.

Disclaimer: Bacardi is an equal opportunity employer that values workforce diversity. Diversity is core to our business: by embedding diversity into all aspects of our culture, we maximize the opportunity to achieve sustainable business success and growth. The duties and responsibilities described in the role profile might not be a comprehensive list.